Meeting and Conference Rooms in TCS

Note: This information is only for reserving conference/meeting spaces within the TCS office area. You must email tcsconferencecenter@cels.anl.gov to schedule a room in the conference center.

CIS documentation on using Exchange/Outlook/iCal with conference rooms can be found here.

Scheduling Meeting and Conference Rooms

The meeting rooms in TCS are scheduled within the Laboratory’s Exchange server. However, you do not need an Exchange account to schedule the conference rooms or see the schedule. More detailed instructions will be forthcoming, but the short version is to create the appointment on your own calendar (whatever it may be), and invite the room to the appointment using the email address of roomnumber@240.conf.anl.gov. For example, to schedule the room 1172, you would invite 1172@240.conf.anl.gov to your meeting.

Important: When you reserve a room, pay attention to the email response you receive back. Unless you get an e-mail indicating the room has “accepted” the meeting, you have not reserved the room. If in doubt, check the “Web View” links on the calendars below, which update every 5 minutes.

Note on recurring appointments

The rooms will accept recurring appointments for time spans of up to a year. End dates are required for recurring appointments — they cannot repeat in perpetuity.

Note about Modifying or Canceling a Conference Room Reservation

The most important thing to remember in trying to modify a conference room reservation is that you cannot make the change directly to the room’s calendar, but on the calendar you used to create it.

Essentially, you’ll want to modify your local copy of the event, and the change should propagate to the conference room calendar automatically.

List of Meeting and Conference Rooms

  • Conference and meeting rooms are named using their room numbers. We’ve appended an M or C to the end of the room name on this page to denote if it’s a Meeting room or Conference room.
  • Click any floor number to see a floor plan.
  • Conference rooms will hold between 12 and 15 people. Meeting rooms will hold between 6 and 8 people. Note: Room 4301 is an exception to the rule and holds 30 seminar style.
  • Copy the “Add to Calendar” link to add to your favorite calendar, including iCal, Google, etc.
  • If you wish to see the schedule for the room, click “Web View”. You can view the schedule for multiple rooms at once in the web view for any room by holding CTRL (or CMD if on a mac) and clicking multiple rooms on the right hand side of the page in the box labelled “Pick Multiple”, then click “Go”. Want to see today’s schedule for every conference room at once? Choose “All combined” from the second dropdown box in the “Jump To” section.

Web View and Add to Calendar links are in the process of updating.  Please login to Outlook 365 to view the calendars in the interim.

Lvl West Central East
7 7301 C
Web View
Add to Calendar
630-252-0754
7172 C
Web View
Add to Calendar
7173 M
Web View
Add to Calendar
630-252-0756
6 6188 M
Web View
Add to Calendar
630-252-0677
6178 C
Web View
Add to Calendar
630-252-0678
6173 M
Web View
Add to Calendar
630-252-0679
6172 C
Web View
Add to Calendar
630-252-0696
5 5188 M
Web View
Add to Calendar
630-252-0238
5178 C
Web View
Add to Calendar
630-252-0478
5173 M
Web View
Add to Calendar
630-252-0493
5172 C
Web View
Add to Calendar
630-252-0561
5162 M
Web View
Add to Calendar
630-252-0663
4 4188 M
Web View
Add to Calendar
630-252-4785
4178 C
Web View
Add to Calendar
630-252-6248
4173 M
Web View
Add to Calendar
630-252-7159
4172 C
Permanently reserved by CELS.
Instructions for display
4162 M
Web View
Add to Calendar
630-252-0267
4301 C
Web View
Add to Calendar
630-252-4969
4313 C
Web View
Add to Calendar
630-252-0044
3 3188 M
Web View
Add to Calendar
630-252-4330
3178 C
Web View
Add to Calendar
630-252-4558
Instructions for display
3173 M
Web View
Add to Calendar
630-252-4575
3162 M
Web View
Add to Calendar
630-252-4750
2 2188 M
Web View
Add to Calendar
630-252-1486
2178 C
Web View
Add to Calendar
630-252-3322
2173 M
Web View
Add to Calendar
630-252-3078
2172 C
Web View
Add to Calendar
630-252-3227
1 1178 C
Web View
Add to Calendar
630-252-0158
1173 M
Web View
Add to Calendar
630-252-1187
1172 C
Web View
Add to Calendar
630-252-1192

The e-mail address for the conference rooms are number@240.conf.anl.gov. Omit the M or C.